Newsletter

ANNUAL AUDIT

The annual audit of the Association’s financial situation has been completed. It is available in the manager’s office to any homeowner wishing to review it.

SCOOTERS

Last summer we saw a proliferation of scooters here at the Shores. It should be noted that riding scooters here at the Shores is prohibited. In addition, riding scooters on the boardwalk, in the garages, on the garage ramps, in the hallways, or on the terrace of the building is also not allowed.

HOMEOWNER’S MEETING

Minutes of the Twenty-Sixth Annual Meeting of the Members of Coronado Shores Condominium Association #9

March 8. 2003 

Present were:                                                            President – Hal Aronson

                                                                                    VP. -Treasurer - John Dehler

                                                                                    Secretary – Caroleen Williams

                                                                                    Director – Jimmy Atri

                                                                                    Director – Arthur Sueltz 

Staff Present was:                                                     Manager – Ed Roth

                                                                                    Head Doorman Jose Navarro

Call to Order

The meeting was called to order at 11:10 a.m. 

Proof of Notice of Meeting and Verification of Quorum

Proof of notice of the meeting and verification of a quorum were presented by the building manager, Ed Roth  

Minutes of the last Annual Meeting 

On a motion duly made, seconded, and carried the minutes of the March 9, 2002 Annual Meeting of the Members were approved.            

President’s Report

Mr. Aronson thanked all those in attendance. He introduced the present Board Members and thanked them for all their work in 2002.  He then introduced the new manager.  It was stated the purpose of the meeting was the election of the board.  There are three positions to be filled and there are four candidates. 

Ř      The Cabrillo pool is being built with an anticipated completion date of May one.  The Board is keeping a watchful eye on the L&R progress   the ponds are also proceeding and are scheduled for completion in May.  The cost of the pool is about $750.000 and the pond is about $450,000.  It should be noted that our board voted against these projects because they felt the money could have been better spent to   upgrade these facilities.

Ř      The preliminary Master Plan has been presented. They are now working on how to implement and how to finance the plan.  This is a fifteen to twenty million dollar project and there will be some special assessments for this. 

Treasurers Report

Mr. Dehler reported that the Association’s financial situation is excellent. and that this last year we were within ˝ % of our budget.    The annual audit is now in process.  It was also mentioned that as a safe guard all associations’ checks must be signed by two board members.  There is $192,000 in the building reserve fund.  The Special assessment account for the pool has about $32,000 in it.  Mr. Dehler asked for questions from the homeowners, there were none.

 Committee Reports 

Insurance

Mr. Dehler reported although the insurance rates are rising, we are getting a good rate because of competitive quotes.  There are two main insurance plans that of the Master policy and worker compensation, as far as rates go we have one of the best rates for workers compensation because of the employee good track record with safety issues.

Cable TV

Jimmy Arti stated that the building is getting 55 channels and new equipment is being looked at.  At the same time he has created a survey which was passed out at the meeting and is asking for a response from the homeowners. 

Election of Directors

Mr. Aronson informed the homeowners that three positions were to be filled, those positions are for John Dehler, Caroleen Williams and Art Sueltz, and there are four candidates who are Gail Adams, John Dehler, Art Sueltz, and Caroleen Williams.  The President asked for nominations from the floor, there were none.  At this time there was a recess to complete the voting.  The manager who had been appointed inspectors of elections tabulated the votes and gave the results to the President who announced that the new board members were Gail Adams, John Dehler and Art Sueltz.

 Unfinished Business (None)

New Business (None) 

Open Forum

A question was raised about the city using the Shores facilities during their new city hall construction.  It was stated that there was major homeowner concern over this and that the use of the Shores facilities had would not be considered except possibly the Roeder Pavilion at some point. 

A question was raised about palm trees, which was noted was an L&R responsibility and that some trimming had been done. 

The Master plan for the Shores was discussed and noted it had to be phased in and financing needed to be addressed.  Homeowner are encouraged to attend the L&R meetings where they can give their views.

Is there an emergency terrorism plan? No.  This should be an agenda item. 

There being no further business, the meeting was adjourned at 11:58 a.m. and the new board went into an organizational meeting.                

 Organizational Meeting. 

Hal Aronson was elected President, John Dehler, was elected Vice President and Treasurer, and Gail Adams elected Secretary. 

GLORIETTA BAY, HOTEL DEL

The Coronado City Council approved the Environmental Impact Report (EIR) for the Glorietta Bay Master Plan.

Thanks to input from residents, the City Council has recommended that certain changes be made to the plan. These changes include height limitations and changing building positions so that the pitch of the rooftops will be such that views are least affected. In addition, the central gathering area that could have been used for weddings and musical events has been deleted along with plans for a second boat ramp.

The Hotel Del Coronado Master Plan and the EIR that is required to accompany that plan were completed in late January. Public comment and review are continuing at the time of this writing. The report is available in the manager’s office if you wish to review it.

The most obvious impact of this project would be an increase in traffic. Avenida Del Sol is the proposed location of the new entrance to the hotel. This change, in conjunction with those planned for the Glorietta Bay side of the Strand, could produce increased traffic and problems related to that design.

Once a completed design is submitted to the city for the public will be able to review and comment on the design. The process of submitting a completed design, reviewing it, and approving it could take as long as a year. Only after this process is completed, will actual construction on these projects begin.

It could be two years or more before these projects are completed.

CABRILLO POOL CLOSURE

The Cabrillo pool will be closed this summer in order to make substantial repairs. In addition to the repairs, changes in design have been approved by the L & R Committee. The changes include the addition of a children’s pool, larger barbecue area, outdoor jacuzzi, new landscaping and bathrooms.

The expense of the new design and it’s additional features will require a special assessment of the homeowners. The exact amount of the special assessment is not yet known. Our best estimate at this time is between three and six hundred dollars per unit.Roeder pool has been temporarily designated as a family pool.

UTILITY EXPENSES

The high cost of electricity and natural gas continues to strain the budget.

One Association (La Princessa) has approved a temporary increase in their homeowners monthly assessments to offset the dramatic increase in gas costs. Another is considering the same.

As of this writing no such plans are in the works here at El Mirador. The amount budgeted for electricity appears to be adequate. However, gas expenses are fifty percent over budget even though conservation efforts have resulted in lower usage. The Board and management will continue to monitor the situation.

SATELLITE TV

A Satellite TV system has been installed on the building’s roof.

There have been a few glitches along the way, but after a very informative meeting among interested homeowners, the building manager, and the vendor, many questions have been cleared up.

Several homeowners have purchased the necessary hardware and programming and now receive DirecTV channels in addition to those channels offered by Coronado Shores Cable.

If you would like more information about the system or if you have any other questions, please contact the building manager.

THANK YOU

The management would like to thank Gail Adams for her contribution of the silk orchids to the Association. They enhance the already beautiful lobby.

PERSONNEL CHANGES

As Of March 23, Sergio Navarro has been promoted to the position of building engineer. He replaces Jesus (Jessie) Tirado who decided to leave and persue his own business. Jose Luis Ramirez has been hired as the asst. engineer; he started work on April 2. Jose Luis has been with L & R Landscaping for the last six years. Jesus will be missed but we expect Sergio and Jose to do an excellent job.

MAINTENANCE CHECKLIST

As an owner, you are responsible for the maintenance of your unit. The following are just a few things that if done will greatly reduce the potential for problems.

1. Have a plumber install a shut-off valve under your kitchen sink. If you leave your unit for an extended period, you can use this device to close the drain and prevent back-ups into your sinks.

2. Have the A/C condensation drain cleaned once a year (before summer). This drain can become clogged with dust and dirt.

3. Have a dual flush kit installed in your toilets. These help conserve a tremendous amount of water.

4. Make sure your appliances are well maintained. A leak from your ice maker, dishwasher, or washing machine could cause damage to the units below for which you would be liable.

5. Use only soap intended for dishwashers in your dishwasher. Do not use regular liquid detergent.

SUMMER REMINDERS

The following reminders concerning the rules are in anticipation of the large influx of residents that will be arriving soon.The rules and regulations have been created for the purpose of maximizing pleasure and safety while staying here at El Mirador.

Your cooperation in following all the rules and regulations will be greatly appreciated, especially the following ones, which tend to be the ones most overlooked:

1. Please do not enter and exit through the main lobby if you are in beach or pool attire or if you are carrying beach or pool equipment.

2. Please do not store anything in your parking space other than your vehicle Storing anything else in your parking space is a fire code violation.

3. Please do not store anything in the hallways or outside your front door.

4. Please return luggage and grocery carts to the lobby.

5. Please do not let your children ride their bicycles in the garages. This is very dangerous for both the bicyclists and pedestrians. The doorpeople or security may confiscate bikes that are being operated in an unsafe manner. They will be returned only to a parent.

6. Please do not let your children ride their bicycles, skateboards, rollerblades, or scooters on the terrace. The terrace carpet is designed to last for many years but is not intended to withstand the stress of bicycles, skateboards, roller blades, or scooters.

7. Please be advised, it is against the Coronado municipal code to ride bikes, skates, skateboards, rollerblades scooters, or other similarly wheeled vehicles on the concrete boardwalk.

These rules and regulations will be enforced by the doorpeople and Shores security. In most instances, a simple and polite reminder by the doorperson/security is all that is needed. In cases where this is ineffective the doorperson will notify the manager who will then issue a written request (citation) to comply with the rules. If that does not work, another written request, and a fine for $100.00 will be issued. If the rules are still not complied with, a hearing to suspend the privileges to use the Shores facilities may be held in addition to another fine.

For a complete set of rules and regulations, please see the doorperson at the front desk or the manager.

SAFETY CHECKLIST

1. Post your emergency instructions in a visible place for anybody visiting or occupying your unit. You can use the instructions shown below or ask the doorperson for another copy.

2. Make sure that the automatic closing device on your front door is installed and working properly. It is a fire code violation if your door-closing device is not installed.

3. KEEP YOUR FRONT DOOR CLOSED! The hallways are considered emergency exit routes that work only if the unit doors are closed. Otherwise, fire will spread from or into a unit with the door left open.

4. Familiarize yourself with the locations of the stairwells,multipurpose fire extinguishers and pull boxes in each hallway,lobby, and garage.

EMERGENCY INSTRUCTIONS

FIRE

1. AS SOON AS POSSIBLE walk your hallway and familiarize yourself with the locations of thestairwells, multipurpose fire extinguishers and pull boxes in each hallway, lobby, and garage.

2. If a fire is in your unit:

IMMEDIATELY EVACUATE THE UNIT. CLOSE THE DOOR BEHIND YOU. PULL FIRE ALARM. EVACUATE USING THE STAIRWAY. DO NOT USE THE ELEVATORS!

3. If a fire is on your floor:

IF SAFE TO DO, IMMEDIATELY EVACUATE THE UNIT. CLOSE THE DOOR BEHIND. YOU.PULL FIRE ALARM. EVACUATE USING THE STAIRWAY. DO NOT USE THE ELEVATORS!

4. If the fire is not on your floor:

CALL FIRE DEPARTMENT AT 911. CALL BUILDING DOORPERSON AT 437-4588.

5. FILL A BATHTUB WITH WATER AND USE WET TOWELS AROUND DOORS TO REDUCE SMOKE ENTRY. REMAIN IN UNIT. LISTEN FOR INSTRUCTION OVER THE INTERCOM.

WHEN INSTRUCTED PROCEED TO THE STAIRWELL IN A CROUCHED POSITION.

EARTHQUAKES

1. KEEP CALM - Use common sense

2. IF INDOORS: STAY INDOORS - Take cover under a desk, table, bench or in a hallway. Stay away from glass windows and do not put heavy objects up high if possible.

3. IF OUTDOORS: Get Away from buildings.

WATER LEAKS

1. If you suspect a water leak in your condo or anywhere else CALL THE DOOR PERSON IMMEDIATELY!

PLEASE DETACH AND POST THESE INSTRUCTIONS IN YOUR UNIT!!!!